Complaints Procedure
Orange Badge Mobility is dedicated to providing excellent customer service and maintaining a healthy customer relationship at all levels from directors to shop floor. We have a Complaints Policy to ensure all complaints are handled as efficiently and effectively as possible.
If you are a customer of ours & have purchased from us yourself, you are entitled to make a complaint to us. The following outlines our policy
and procedures for the handling of verbal and written complaints.
Summary
We want to resolve your complaints as soon as possible. Please call our customer service and we’ll do our best to fix any problems you may be having with our service, as soon as possible.
Our Responsibilities
- To provide an efficient, fair and structured mechanism for handling complaints.
- To provide our customers with access to the complaints handling process, including those customers with disabilities and special needs.
- To keep customers informed as to the progress of their complaint and the expected time-frame for resolution.
Handling Your Complaint
- Upon receiving a complaint, we will acknowledge your matter via telephone or in writing.
- If your complaint is urgent, such as a breakdown in essential equipment, we will endeavour to ensure the equipment is working and safe with an emergency call-out to rectify the issue first, and then deal with the complaint. If this is not possible or you are unwilling for us to attend, we will prioritise your complaint and attempt to resolve it within 2 working days. If we cannot, we will explain why and the reasons for taking longer.
- We will endeavour to keep you informed of the progress of your complaint, proposed actions and the expected time-frame for resolution.
- Our aim is to resolve complaints in a timely manner and we will generally resolve a matter within 30 calendar days.
- Complex complaints may take longer than 30 calendar days to resolve. In these cases, we will endeavour to regularly update you on the progress and likely time-frame for resolution.
- We will advise you of the outcome of your complaint. Where you have requested us to do so, we will advise you in writing.
- Making a complaint should be free. We will not charge you for using our complaints procedure.
How To Make a Complaint
Step 1
If you have a complaint regarding your account or dealings with Orange Badge Mobility Solutions, we urge you to telephone our Customer Service in the first instance. Our objective is to resolve the vast majority of enquiries or complaints during your first contact with us. If the complaint cannot be resolved over the telephone, we will ask you to put your complaint to us in writing. Once we are in receipt of your complaint we will respond to your letter and will also confirm any details in writing if you request us to do so.
If you like, you can appoint an authorised representative or an advocate to interact with us on your behalf. We treat all of our customer accounts as confidential, so we will require written confirmation of your appointee before we will share or discuss details of your account with them. When you discuss your complaint with us, we can assist you to clarify and formulate the complaint. You can also make a complaint to us by using email or website chat, or please ask us if there is any other method you would prefer to use to send a complaint and we will endeavour to work with you.
Step 2
Complaints made to the company are overseen by our customer service management. After a complaint is made, if it is not immediately resolved, we may need to investigate it. This process may take 15 Business Days, or longer (in which case we will update you with a reason for the delay and the expected time-frame).
If you are not satisfied with the response tendered to you, you may ask Customer Service Management to escalate your complaint to senior management directly. If so, we will make a senior management representative or director available to address the complaint as soon as possible.
Step 3
If your complaint is resolved at this stage, we will confirm this with you in writing within 10 business days.
Step 4
If at this stage your complaint is not resolved to your satisfaction by us, and depending on the nature of your complaint, you may wish to refer your complaint to the following outside body:
Trading Standards
If you believe a business may have broken the law or acted unfairly, you can report them to Trading Standards.
Trading Standards use the information you give them to investigate possible unfair trading and illegal business activity, like rogue traders and scams.
Trading Standards can take businesses to court or stop them operating, but they cannot help to resolve your issue directly – for example they can’t help you to get a refund.
Should you require a copy of our complaints procedure, please feel free to get in contact with us directly and we will dispatch a copy by post or email to suit your preference.
